Purchasing rules and procedures help structure how acquisitions are made within the organization. They explain what types of purchases exist and how they should be properly managed depending on the situation.

It’s important that the management of purchase orders and invoices is carried out in accordance with these guidelines — including approvals, metrics, and continuous monitoring — to ensure appropriate control, avoid errors, and make sure the entire process is traceable and coherent.

In addition to extracting information to generate knowledge, there is a real opportunity to leverage this data source to gain valuable insights about both the sector and the company’s own activities. Implementing a digital and automated tool would allow errors to be detected early, ensuring a cleaner, more coherent process that aligns with good compliance practices.

We are seeking a tool that can adapt to our internal procedures and the reality of current infrastructure operations to identify elements that do not comply with company procedures. The solution should offer:

• Visualization and monitoring of invoice tracking, enabling analysis of this information and turning it into actionable knowledge for the organization.

• Notification and approval workflows that ensure proper control and solid management.

• An integrated system that strengthens traceability, process quality, and compliance with internal guidelines.